Article I - Club Mission
The 501st Legion of Imperial Stormtroopers (a.k.a. "the Legion" aka "501st" a.k.a. "Vader's Fist") is a Star Wars fan club celebrating the Star Wars universe using costumes and props, in particular those of the stormtrooper characters, Imperial forces, and other various "bad guy" characters. The Legion is a volunteer club formed for the express purpose of bringing together costume enthusiasts and giving them a collective identity within which to operate. The Legion's aims are to celebrate the Star Wars movies through the wearing of costumes, to promote the quality and improvement of costumes and props, and most importantly to contribute to the local community through charity and volunteer work. We the members of the 501st hold no rights to these characters and recognize it is a privilege to wear these costumes. We also acknowledge that while in costume we represent these movies and as such accept the responsibility to behave professionally and civilly while in public. This document serves to define what the Legion shall be and to define a set of guidelines for how the Legion will operate.
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Article II - Membership
A. The 501st Legion is an inclusive, equal-opportunity fan club and will not tolerate discrimination on the grounds of sex, race, sexual orientation, or religion. The only requirements for membership are "ownership" of an accurate, complete, and professional-quality costume celebrating the Imperial (Dark Side) characters from the Star Wars films or its expanded universe sources, that the member is able to wear said costume(s) and that the member must be at least eighteen (18) years of age. Membership is granted only after an application is made to the Legion and by a Garrison Membership Liaison (GML) assigned to the prospective member's geographic region. Persons under the age of 18 are not allowed as listed members of the 501st Legion club. The 501st claims no responsibility for minors at events that are hosted or attended by its members.
B. Upon admission, members are assigned a unique four-digit identification number following in the tradition of the stormtrooper character, TK-421, mentioned in A New Hope. Preceding this number is a two-character prefix code denoting the costume of the member. The prefix codes and what costumes they identify are listed below. Members owning more than one costume still have only one identification number but are referred to using whatever prefix codes are applicable. Identification numbers will be maintained by the Legion Membership Officer and are permanently assigned. If members convert to inactive status, their numbers will be retired until such time as the member returns to active status.
C. Active vs. Inactive Membership Definitions:
An Active Member of the 501st Legion is defined as a person who meets the following requirements:
- Meets all 501st Membership Requirements (i.e. has an approved costume, is over 18 years of age, etc).
- Has an approved membership record in the 501st Legion Membership Database
- Maintains their personal and contact information in the Membership Database (through either their local Garrison CO or other designated Garrison membership representative).
- Meets or exceeds the minimum activity level requirements for an Active Member
An Inactive Member in the 501st Legion is defined as a person who either:
- Does not meet or exceed the activity level for an Active Member
- Does not have current contact information in the database
- Is a person who has requested to be placed on Inactive Status
- Is placed on Inactive status as the result of a disciplinary judgment of either their Garrison CO or the Legion Council. Please note that Garrison level judgments may be appealed to the 501st Council. See Article IX - Disciplinary Action
An Active member is eligible to:
- Vote in all matters that come up for a vote/poll of the Active Membership
- Vote in their local elections for Detachment Leaders, Squad Leaders, Garrison Commander and Legion CO.
- Hold Elected or Appointed Offices in the 501st Legion (including Detachment Leadership)
- Coordinate/Host Official 501st Activities
- Purchase Official 501st/Member Only merchandise (i.e. T-shirts, cards, badges, etc.) that are offered only to 501st Members
- Have their picture posted on 501st.com in the membership section.
- Participate in Official 501st activities (i.e. Charity Benefits, Celebrity Appearances, Guest Escorts, etc).
An Inactive 501st member:
- May NOT vote in any 501st election or poll
- May NOT hold Elected or Appointed Office
- May not coordinate Official 501st Activities
- May not purchase Official/Member Only merchandise
- Will not have their picture posted in the 501st.com membership section.
- Will have their membership information and ID number saved/maintained in the 501st Legion database with the member from cradle-to-grave, unless otherwise reassigned by a judgment of the Legion Council through a 2/3 majority vote of the Legion Council members.
D. Minimum Activity Level Requirements
- Maintain active contact with his/her Garrison CO or designated Representative (GML). Active contact and participation will be confirmed during the annual Legion Census held each year during the month of October.
- Maintain their contact information/membership record in the 501st Legion Database (either through their Garrison CO or their designated representative (Garrison Membership Liaison).
- Participate in an approved 501st costume at least ONE Garrison or Legion activity per year. Examples of an activity include, but are not limited to:
a) Attending a 501st activity at any convention
b) Attending a 501st charity event.
c) Attendance in a Legion or Garrison support activity, such as armor workshop, sewing workshop, prop building workshop, etc.
d) Attendance of an event that is designated as an official activity by an administrative unit of the Legion, Garrison, Squad, Outpost or Detachment
These Minimum Activity Level Requirements should be administered as justly and with as much common sense as possible.
E. A Garrison CO may determine that a member is Active even if they DO NOT meet the normally established Activity Level Requirements. However the reverse is not true, if an Active member meets all membership and activity level requirements they MAY NOT be classified as Inactive except by a Legion level Judgment by the LMO or by their own request.
A member who has been placed on inactive status at the local level may submit an appeal to the Legion Council after he/she has exhausted all local means of appeal at the Garrison level.
F. Costumes eligible for membership and their associated code prefixes are covered in the 501st Costume Reference Library (CRL), featured on the 501st main website and available through the Legion Membership Officer (LMO). If an applicant's costume is not listed, they should be directed to inquire the LMO, who can then make a ruling or refer it to the Council for consideration for induction into the club list.
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Article III - Organization
A. The 501st Legion is a worldwide club organized into Garrisons, Squads, Outposts, and Detachments. A Legion Command level helps to coordinate the club, consisting of the Legion Commander (LCO), Legion Executive Officer (LXO), and an administrative staff. The Legion recognizes that most activities will be on the local level. For this reason, the Legion is divided into subdivisions to foster local identity and to encourage teamwork and fraternity. The current list of Garrisons, Squads, Outposts, and Detachments, as well as information on the boundaries between these units, is maintained by the Captain of the Guard.
The largest subdivisions of the Legion are the Garrisons, which ideally cover large distinctive regions that host unique geography, language, borders or other distinguishing characteristics. A Garrison requires at least twenty-five (25) members and is headed by a Garrison Commander (CO), who is elected every February by the members of the Garrison. The formation of a new Garrison may take place when an Outpost reaches sufficient membership or when a region within an existing Garrison finds pressing needs to break off and form a new Garrison.
Member affiliation with this unit is normally based upon geographical boundaries and the member's primary residence. A member can request to be placed in another Garrison if they feel closer to that Garrison and it is more feasible to regularly attend events with that Garrison. If approved by the CO of the Garrison the member lives in as well as the adopting Garrison's CO, the member may switch affiliations.
Applicants must complete a Garrison Application Form in which they list their new Garrison name, roster of members from the 501st main membership roster, territorial boundaries, Garrison logo, working website and forum, and a brief statement of purpose outlining the reasons for their Garrison to be formed. The form will also list the administrative staff of the Garrison, including a CO, XO, PR Officer, Garrison Web Liaison, and Garrison Membership Liaison who will work with the main Legion Membership Officer in helping to make sure their Garrison members are properly listed and updated on the main 501st website.
The application form must be submitted to the Legion Council and voted on by at least one-third of the Legion Council members in a simple-majority vote. If approved by the Legion Council, the applicant group undergoes a one year probationary period, during which it must demonstrate that it can operate as an independent body. After the one year period, the Council will vote again to approve the Garrison officially. It is required that when a new Garrison forms within an existing Garrison that approval first be sought from the existing Garrison Commander. Garrison Commanders are free to assemble whatever rules and administrative staff they need in their area.
A Garrison CO has the following responsibilities:
- Organize all 501st Legion events taking place within the geographical territory of his/her Garrison proper, or delegate garrison members to organize/coordinate specific events.
- Represent his/her Garrison members in the Legion Council where club policy is discussed and voted on.
- Choose the second representative to represent his/her Garrison on the Council.
- Organize his/her Garrison by appointing an administrative staff to handle the Garrison website, logo creation, public relations, communication, and enforcement of club and Garrison rules.
- Appoint an Executive Officer (XO) to assist as second-in-command in running the Garrison.
- Resolve disputes internal to the Garrison and make all potential problems known to Legion Command.
- Keep in touch with all members of his/her Garrison, either personally or through an intermediary, and build good relations and good morale among the troops.
- Help in deciding if new Squads or Garrisons should be allowed to form within his/her Garrison territory.
- Perform his/her duties in a professional and level-headed manner befitting an officer.
Garrisons can sub-divide into Squads for even smaller areas or areas where clusters of members tend to operate together regularly. A Squad requires at least ten (10) members and is headed by a Squad Leader (SLDR), who is elected every February by the members of the Squad. Applicants must complete a Squad Application Form in which they list their new Squad name, roster of members from their local Garrison membership roster, territorial boundaries, Squad logo, working website and forum, and a brief statement of purpose outlining the reasons for their Squad to be formed.
Member affiliation with this unit is normally based upon geographical boundaries and the member's primary residence. A member can request to be exempt from joining a Squad (no permission required) or to be placed in another Squad if they feel closer to that Squad and it is more feasible to regularly attend events with that Squad. If approved by the Squad Leader of the Squad the member lives in as well as the adopting Squad's Squad Leader, the member may switch affiliations.
The formation of a Squad must first be approved by the Garrison Commander of the area in which it is formed, who will then submit the application to the Legion Council for approval. At least one-third of the Legion Council must participate in a simple-majority vote. If approved, the applicant group undergoes a six-month probationary period, during which it must demonstrate that it can operate as an independent body. After the six-month period, the Legion Council votes again to approve the squad officially.
For areas that lie outside 501st Legion control and do not have enough members to form a Garrison, an Outpost may be formed. An Outpost requires only one member and is headed by an Outpost Leader (OL), who is elected every February by the members of the Outpost. Applicants must complete an Outpost Application Form in which they list their new Outpost name, roster of members from the main 501st roster, territorial boundaries, and Outpost logo. Application for an Outpost must be submitted to the Legion Council and voted on by at least one-third of the Legion Council members in a simple-majority vote. If approved by the Legion Council vote, the Outpost immediately becomes official. Once an Outpost contains twenty-five members it may apply to be a recognized Garrison as outlined above and may waive the one-year trial period at the discretion of the Legion Council. Member affiliation with this unit is mandatory based upon geographical boundaries and the member's primary residence.
Given the diversity of costumes in the club, special theme units may be created to improve the quality and awareness of a specific costume category in the Star Wars universe. An example would be a squadron of TIE Fighter Pilots. These units are called Detachments and lie outside the rank and voting hierarchy of the club. A Detachment requires five (5) members (all of whom own the specific costume) and is headed by a Detachment Leader (DL), who is elected by the members of the Detachment.
Applicants must complete a Detachment Application Form in which they list their new Detachment name, roster of members from the main 501st roster, Detachment logo, working website and forum, and a brief statement of purpose outlining the reasons for their Detachment to be formed. Application for a Detachment must be approved by the Legion Council in a vote of at least one-third of the Legion Council members, decided by simple majority. Members of Detachments still report to their respective Squads, Outposts, and Garrisons. 501st members may be members of multiple Detachments. Member affiliation with this unit is not mandatory.
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Article IV - Offices
A. Two forms of offices exist within the Legion: command and administrative. Command offices exist to oversee the organization and deployment of troops and to set and enforce policy. Command offices include the Legion Commanding Officer (LCO), Legion Executive Officer (LXO), Garrison Commanders (CO), Garrison Executive Officers (XO), Squad Leaders (SLDR), Outpost Leaders (OL), and Detachment Leaders (DL). Administrative offices (AO) exist to perform the administrative duties required by the club and are appointed by the Legion Commander within a Legion Administrative Staff, by Garrison Commanders within a Garrison Administrative Staff, and so on. Legion Administrative Officers also sit on the Legion Council and are allowed to vote. The Administrative Offices are listed below.
Legion Command and Administrative Staff
B. Legion Commander (LCO) - The Legion Commander operates as the top policy maker and administrator for the club. The LCO appoints an LXO and administrative staff to help him/her with every aspect of running the club. Working with the LXO and administrative staff, the LCO represents the club as a whole to the public, formulates policies to be reviewed and approved by the Legion Council, moderates the Council, helps with the induction of new units, helps with the induction of new components to the club, reviews merchandising, and organizes partnerships with outside organizations.
C. Legion Executive Officer (LXO) - The LXO serves the LCO in whatever capacity the LCO needs for better administration of the club. This may involve taking over whole components of club administration as the LCO requires it. The LXO reports directly to the LCO on all issues of import and can serve as a liaison between the Council and the LCO on occasion.
D. The Captain of the Guard (COG) serves to maintain order in the Legion. The COG makes sure the Charter is followed so that all Legion Officers (including Command) do not abuse their authority. They also serve as an observer during Garrison level hearings, assisting Garrison personnel with procedural matters, ensuring the accused has a fair trial, and assessing the prescribed penalty for fairness and consistency with other Garrisons. The COG also makes sure the hearing is properly documented, and files a copy of the hearing at the Legion level for the purpose of review and any subsequent appeals. He/she monitors the official Legion map for accuracy and completeness, taking into account all Outpost, Garrison, and Squad boundaries, and arbitrate all territorial disputes. He/she reviews all applications for new Outposts, Garrisons, and Squads, ensuring that the requirements are met, and that the territory described is well defined and does not infringe on existing unit boundaries. And he/she oversees all Legion level elections (and where asked, Garrison elections), to include enforcing any campaigning policies prior to the elections, setting up and monitoring the poll, and certifying the results. The COG is appointed by the LCO, but must be confirmed by a majority vote of the Council.
E. The Legion Membership Officer (LMO) is responsible for receiving and processing applications for membership. In doing so, it becomes his/her responsibility to issue and track all identification numbers (i.e. 'TK' numbers), guaranteeing their uniqueness. The LMO uses the accompanying application photos to make a determination as to the initial qualifying costume as well as all subsequent requests for additional costume recognition and approval. This approval is based upon the official costume list and official visual reference guide. The LMO is the immediate supervisor to all Garrison Membership Liaisons (GMLs), and serves as the manager of the Legion GML forums. The LMO will conduct (via the GMLs) an annual census of the membership for the purpose of verifying contact information and costume status, and to make the appropriate status assessment and classification. The LMO will respond to initial membership inquiries and handle all issues where membership and/or costume status are concerned. He/she also reviews all applications for new Detachments, ensuring that the requirements are met, and that the costumes covered are well defined and do not infringe on existing costume Detachments.
F. The 'Database Droid' is an assistant to the LMO, reporting directly to them, but is appointed (as is the LMO) by Command to that position. The 'droid' is responsible for maintaining the Legion membership database, and may be assigned other duties as needed by the LMO.
G. The Legion Webmaster (LWM) is in charge of managing the Legion's website and message boards. In regards to the public website, the LWM is responsible to make sure the appearance and content of the site are accurate, up-to-date, and reflects well the image and integrity of the Legion. In regards to the membership forums, the LWM is responsible for their functionality and content. As head of the web team the LWM coordinates all activities, projects, content management, and moderator actions. The LWM works with other administrative officers to incorporate information for web use such as membership photos, PR items, etc. The LWM has the authority to call and release additional auxiliary personnel and form committees and teams as needed to facilitate the demands on the web team, but all appointments, dismissals, and formations must be reported to the Council and Command prior to such action being taken.
H. The Merchandising and Branding Officer (MBO) monitors all merchandising within the Legion in regards to Garrison and Legion branded merchandise. All merchandising projects at both the Garrison and Legion level must first be approved by the MBO. The MBO makes sure that copyrights are not flagrantly violated, and that pricing follows the Legion's non-profit philosophy. The MBO also monitors the charity fundraising activities of the Legion. Annual Garrison charity fundraising summaries should be forwarded to the MBO for statistical purposes and to have them available for public review. The MBO also responds to infringements of the Legion's names and logos, as well as violations of the "for sale to members only" policy.
I. The Public Relations Officer (PRO) acts as the Legion's advocate with the public, seeking ways to improve the Legion's public image and managing all information and coordinating all projects at the Legion level. The PRO also serves as the immediate supervisor to all Garrison level PROs, and is the manager of the Legion's PR forums. Chief among the duties of the PRO is to collect and submit letters of recognition and appreciation for inclusion on the website. The PRO serves as the executive editor of all Legion publications and video productions (with Command being the executive producers with ultimate approval rights reserved). Where feasible, the PRO should be the point of contact between the Legion's general membership and celebrities/VIPs.
Titles commonly used and recognized within the 501st Legion
Legion Commander (LCO)
Legion Executive Officer (LXO)
Garrison Commander (CO)
Garrison Executive Officer (XO)
Squad Leader (SLDR)
Outpost Leader (OL)
Administrative Officers (AO) - appointed by LCO to service the administrative needs of the club. AOs may also concurrently serve as unit leaders elsewhere in the Legion.
Enlisted - standard rank for all 501st members unless appointed otherwise as above.
J. Legion Council
Policy and administrative decisions for the 501st are handled by a Legion Council, made up of the LCO, the LXO, two representatives from each Garrison, and the Legion's Administrative Staff. Outposts do not have representatives on the Council, but may rely on the LXO to represent their interests on the Council. The Council is moderated by the club President, the Legion Commander. Club members may bring issues of contention or concern before the Council either through their elected Garrison CO or, in cases where their problems are with their CO, to any other member of the Council.
Issues of policy or contention concerning the club may be deliberated and voted on by the Council. A call to vote will require any three Council members to request the vote. Following this, the Council members will have one week to cast their votes via email to the Council's central mailing list, forum, or to an online poll overseen by the club's Captain of the Guard. Each member of the Council holds one vote. Calls to vote can be on any topic.
K. Amendments to the charter may be proposed by any Council member and the proposal voted on by the Council by simple majority. Approved proposals are then posted to the Legion membership and a simple majority vote decides if the proposed amendment is ratified.
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Article V - Elections
A. The Legion Commander, Garrison Commanders, Squad Leaders, Outpost Leaders, Detachment Leaders, and Legion Merchandise Officer are positions that must be voted into office. All other positions are appointed by their respective local Commander. Elections for these positions are held once a year. Nominations for command offices may be made by any member within that office's region from 12:01am EST on January 1st through 11:59pm EST on January 15th. January 16th through January 30th are reserved for candidate Q&A (questions and answers). January 31st is reserved for candidates to post any closing statements. If no nominations are made for a particular office by 11:59pm (EST) January 15th, the officers holding these positions will maintain their posts. Voting begins at 12:01am EST on February 1st. Votes are cast via email or online poll or whatever mechanism the Captain of the Guard deems appropriate. The voting will be open for exactly two weeks (fourteen days) after which no more votes will be accepted (ending officially on midnight EST February 14). Every member in "active status" or in "good standing" of the 501st Legion may vote. Members that are placed on "inactive status" may not vote until their status has been changed back to "active" by their Garrison CO and the Legion Membership Officer. Notice of upcoming elections will be posted on the main mailing list one week prior to the election. Notification of any elections to individual members is ultimately the job of Garrison Commanders for members in their region.
B. The Legion Commander is elected by popular vote of the entire Legion. The offices of Garrison Commander, Squad Leader, Outpost Leader, and Detachment Leader are all voted on by members of each respective unit by popular vote. Annual elections are mandatory for every unit. If no one challenges the current leader of a unit, an election may be waived. If a member of a unit suspects that an election held in their unit is not a fair election, they may appeal to the Captain of the Guard, who may intervene to make sure the election is fair. Administrative Officers are appointed by the Legion Commander, with the exception of the Merchandise Officer, who is also elected by popular vote of the Legion. This is to avoid any conflict-of-interest between a Legion Commander and his/her choice of appointments in this office. In all elections, a simple majority vote will decide who is elected for an office.
C. In the event any commanding officer in any unit is unable to continue in their office, that unit must hold an immediate election for a replacement, where the nomination period lasts two weeks from the officer's resignation followed by an election which lasts two weeks from the end of the nomination period. During this time period the standing XO is the acting commander until the elections are completed. If both the CO and XO resign, the Captain of the Guard will assume the role of commander for that unit until the prescribed elections are completed, and will administrate said elections. In the event the LCO (or LCO and LXO) becomes unavailable for duty, the Legion Council will hold an election for a replacement LCO. During said election the LXO (if standing) is the acting Legion Commander. If the LCO and LXO are not in office, the COG is designated as acting LCO until the completion of the Council's election. A determination of inability to serve may be deduced from either voluntary self-removal or a period of 30 days of unresponsiveness in office.
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Article VI - Code of Conduct
The 501st Legion recognizes that its costumes represent characters from the Star Wars films and as such, costume-wearers carry the responsibility of portraying these characters professionally and tastefully while in public. For these reasons, all members are prohibited from acting in a manner disrespectful towards the image they are portraying, towards fellow club members, or towards the public at large while in costume at an event expressly organized as a 501st event.
Foul language, obscene gestures, and use of alcohol or tobacco are prohibited while in costume in view of the public (children especially) as they jeopardize the club's image. Any convention or gathering where adult content is prevalent can be considered a private venue and a non-501st event and behavioral standards may be relaxed.
Acting in a threatening or violent manner, sexual harassment or misconduct, theft, and illegal substance abuse are all prohibited as they are unacceptable behavior. This applies to members in or out of costume at 501st events or otherwise.
In short, crude behavior is discouraged; threatening behavior is prohibited completely. Members who engage in such conduct may be subject to disciplinary action, including expulsion from the 501st Legion.
This code is not meant to restrict freedom, but to give fair warning what behaviors may require action to correct. When out of costume, members are still required to observe reasonable behavioral standards towards fellow club members, as these actions affect one another. Your private life is your own.
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Article VII - Costuming Event Standards
A. The 501st Legion celebrates creating, owning, and wearing the costumes of the Imperial Forces as featured in the Star Wars films. To capture the magic of these characters, our goal will always be the accurate presentation and portrayal of these costumes. However, we recognize that the purpose of this hobby is for fun and creativity. Therefore, the 501st makes allowances for the creative modification of these costumes within the confines of decency (defined as being without profane or vulgar features or statements and must be viewable by young children).
By the same token, different events will call for different standards. An official 501st Event is defined as a gathering of one or more active 501st members with a specific goal (i.e. fundraising, promotion, awareness) that does not adversely affect the intellectual property of LFL, where the members have identified themselves as representatives of the 501st Legion. For this reason, two categories are created to help 501st members communicate what standards will be in place depending on the event being hosted or attended by club members.
B. FORMAL/CANON - Costumes must be authentic, canon Imperial costumes from the movies or licensed media (games, books, etc.). Costumes must be devoid of stickers, ornamentation, or any other decoration not found on the original costumes. Costumes must be complete, containing all the parts in good working order and appearance. If a member has a question whether his or her costume meets the specifications of a formal costume, they may refer to information provided by the Costume Reference Library (CRL) on the main website or the LMO. Formal events include any event involving Lucasfilm and its affiliates or any other event where formal presentation is expressly asked for or required. An example of this would be escorting celebrities associated with Star Wars - this is considered an official event and calls for the group to represent the club in formal dress, unless the event organizer has specified that non-formal costumes are acceptable.
C. INFORMAL/NON-CANON - Costumes may be authentic, canon costumes or non-authentic, non-canon costumes never seen in any Star Wars movie or book and may be decorated and ornamented as the owner desires, within the confines of decency. Decency here is defined as being without profane or vulgar features or statements and must be viewable by young children. Costumes can be painted alternate color schemes, adorned with stickers or cosmetic changes, or supplemented with articles not found in the movies. Informal events include public parties or conventions or wherever the 501st is not officially representing the club.
NOTE: The default for any public appearance of the 501st is INFORMAL, although the club's code of conduct still applies. Events must be designated FORMAL for the requirements to apply. The final decision is left to the Legion Commander, event organizer, or the senior officer present.
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Article VIII - Merchandising and Promotional Standards
A. It is recognized that any organization requires promotion on some level to help it grow. It is also recognized that the 501st Legion is a club based on a copyrighted property and has no legal rights to profit from the sales of merchandise bearing images or ideas from the Star Wars property. Consequently, it is agreed that whatever merchandise or promotional materials are created to advertise the 501st Legion will be sold only to members within the Legion and at cost. 501st merchandise or promotional materials are not to be sold to the general public. All promotional materials will meet the following guidelines before being approved by the club. All materials not abiding by these guidelines will be considered unauthorized and forbidden to all members of the 501st Legion. Any member producing and/or distributing unauthorized Legion material will be eligible for disciplinary action by the Legion CO and/or XO and could face expulsion, as decided by the Legion Council. Members wearing unauthorized Legion materials at official events shall be directed to remove these items, and if members fail to comply, said members will be eligible for disciplinary action by the Legion CO and/or XO and could face expulsion.
It is also stated that the Legion does not endorse the creation of props, costumes, or materials for sale to others. Any items created are for the express use of the creator. No provisions are made for the creation, sales, purchases, trades, or exchanges of any kind of costumes, props, or materials. Legion rules do not extend to any disputes related to these matters.
B. 501st Promotional Items Set of Standards
This set of standards includes any item, print, or paraphernalia that bears the 501st Legion name, logo, or URL.
1 - Any items bearing the words "501st Legion", "Fighting 501st", "Vader's Fist", the 501st Logo, or the club URLs are considered representative of the 501st Legion club. Such proposed items are to be submitted to the Merchandising and Branding Officer, who shall be responsible for the review and approval of any proposed merchandise of the Legion or any subdivision therein. The Merchandising and Branding Officer may impose additional regulations governing the production and/or distribution of such merchandise and make them available to the Legion. In the case of questionable material, the Legion Council has final word on approval.
2 - 501st items must be free of vulgarity.
3 - 501st items must be as free of copyrighted material as possible (including use of unmodified LFL photos or artwork).
4 - 501st items must be sold only to club members and at cost except in sanctioned cases of fundraising approved by the Merchandising and Branding Officer and/or LFL.
5 - 501st items must not be advertised anywhere open to the general public.
6 - 501st items must not be tied to any outside commercial entity or venture without the express permission of LFL.
7 - 501st items must not misrepresent or misidentify its user/wearer in any role other than as a member or supporter of the 501st Legion fan club. No shirt will bear the label 'Security' or 'Staff' unless created with the full permission of an event organizer and labeled specifically for that event only.
8 - 501st items specifying a sub-unit of the club are allowed and encouraged. Such examples would be items promoting 501st Garrisons, Squads, and Detachments.
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Article IX - Disciplinary Action
A. The Legion recognizes that to operate there must be order. The Legion also recognizes that this is a club for fun and as such any rules pertaining to discipline should be brief and decisive. To this end, the Legion entrusts its officers to maintain order with compassion, flexibility, and the aim of inclusiveness.
B. A member behaving in an unacceptable manner or violating the tenets of this charter may face disciplinary action. This takes place at the Garrison level. It is the firm policy of the Legion that every Garrison must operate as an autonomous entity and that Garrison Commanders must enforce the rules of the club in their jurisdiction. Disputes within Squads or Detachments must be handled by the Garrison Commanders of the disputing parties at the Garrison level. For purposes of dispute resolution, Outposts operate as Garrisons in and of themselves.
C. Any member in good standing may bring a charge against another member of the Legion. The charge is brought to the attention of their Garrison Commander, who must then call a hearing before a panel comprising every member of the Garrison involved in the incident and every member of the Garrison expressing a desire to participate in the hearing. The panel must be made known to the entire Garrison and every member of the Garrison given a fair chance to participate in it. In the event the conflict is between members of two different Garrisons, then the Garrison Commander of the plaintiff is in charge and holds a combined hearing with a panel from both Garrisons. If one of the parties involved in a dispute is the Garrison CO, then the hearing should be escalated to the Council level and overseen by the COG.
During the hearing both sides of the conflict are related. This process must run for at least one week after the hearing is called, after which time the Garrison Commander has the right to close the proceedings at any time at his or her discretion. Once the hearing is closed the Garrison Commander must hold a vote of the panel members. A simple-majority vote determines responsibility and any restitution or reparations required.
A formal document must be prepared by the Garrison Commander detailing all testimony, the vote results (if a vote is held) detailing the identities of all members who voted, and the final verdict. This transcript must be made available to the COG and to any Legion member wishing to view it. No member may be removed from the member database or from the Legion without express approval by the LMO and COG.
If a member wishes to file an appeal, he/she must submit a written request for the appeal within thirty (30) days from the date of the notification of the outcome of the administrative hearing. The COG may review it and determine merit for appeal before forwarding it to the Council. However, it is the belief of the Legion that the Garrison represents the final word on dispute arbitration. If a Garrison Commander abuses his or her authority, then the members of the Garrison are called upon to vote them out during elections or enact a vote of no confidence.
D. Any unit of the Legion, from Outpost to the Legion itself, may redress problems in leadership by calling for a vote of no confidence. A call for no confidence against an Outpost Leader, Detachment Leader, or Squad Leader requires only one member. A vote of no confidence against a Garrison Commander requires three members. A vote of no confidence against the Legion Commander requires five members, all of whom must be Garrison Commanders.
If a call for vote is made, the Captain of the Guard is called in to oversee the process and temporarily takes over for the leader in question. The COG opens a forum for one week to discuss the charges. After this, a poll is opened for one week and a vote taken of the members of that unit, with no minimum number of voters required. If at least two thirds of the voting members of that unit vote to oust the leader, then he or she is removed from office. Otherwise the officer remains in office.
If a vote of no confidence does pass, the Captain of the Guard spends one week collecting nominations for a replacement. At the end of the week, the COG opens a week-long poll within the unit to determine which nominee will replace the leader. In the case of a tie, the vote remains open for another week. In the case of no nominees, or a second tie, Legion Council will appoint a new interim leader for the unit until regular elections are held. No officer may be called to a vote of no confidence more than twice in a single one-year term. A vote of no confidence can only come from the members of the unit whose leadership is in question. Appointed officers serve at the discretion of the elected official who appointed them, and are subject to being relieved of duty once the officer who appointed them is no longer in office. The incoming officer will have to make this decision.